Email Etiquette When Speaking To Potential Employers

How you communicate with a prospective employer will determine whether or not you are employed. You will be judged on the very first email and telephone conversation you deliver, even before you are hired, therefore it is imperative that you behave in a way that is professional and employable.

More and more employers are evaluating potential workers via their social media profiles like Facebook, Twitter and YouTube and your email correspondence will be taken into account. Traditionally, one would apply for a job via a form or letter but in such a tech-savvy world, there has been a big uptick in emailed applications.

It is important that your emails are structured correctly and written properly to give yourself the best possible chance to succeed. In such a difficult economic climate, employers receive hundreds if not thousands of job applications for every open post so it is vital that you make your online interaction stand out. Don’t give the employer any reason not to hire you due to careless mistakes- it will only damage your chances.

Here are the top 3 email etiquette rules when speaking to potential employers.

•Be professional

Get your business head on. Often or not, you can forget who you are emailing and the tone of language and word-use can become colloquial because email is fairly casual in comparison to writing a letter. When emailing, treat it as a serious activity and begin the greeting with the recipient’s last name e.g. Dear Mrs Smith.

If the person emailing you has a certain standard of greeting, copy it in your reply. So if they are formal and write Dear Gemma, do the same. Similarly, if they are informal and write Hi Gemma, reciprocate this.

What is more, follow their lead so if they sign their email with their full name then you should greet them using this. If they end the message Mrs Lauren Allen, don’t just call them Lauren.


The tone of an email can be easily misconstrued so be careful when writing your message that it cannot come across as harmful. Over-using capitals in an email can come across as shouting and aggressive; and try to stay away from ambiguity by using word choices that cannot be read any other way.

Furthermore, the more complex and lengthier sentences the easier it is to get misread so try to keep the email short and simple.


Before you send any email, check your message and then proofread it again before hitting send. Poor grammar, spelling mistakes and typos will only give a bad impression because it shows lack of care of attention to detail. Why not ask a family member or friend to read your email- a fresh pair of eyes can really help.

Remember, how you portray yourself needs to be an accurate representation. There is no point using multi-syllable, complex words if in person you are unable to deliver such articulate standards. Be simple, honest and precise.

This article was written by All The Top Bananas, one of the leading job search engine websites. If you are searching for London hotel vacancies and positions across all sectors, use the power search tools to find the perfect career move.

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